The company has an objective. The room has people. Make both work.
We plan corporate events backwards from what needs to happen, who needs to experience it and what should be different afterwards — then build the programme, production and ground execution around that.
Not sure which kind of event this is yet? See how →
What needs to happen?
Trusted with the briefs that matter.
Pick a name. We’ll show you what happened. These are corporate rooms Red Giant has actually produced — the photograph is the claim, and there is no invented attendance, result or return on investment attached to any of them.
Pick a name. We’ll show you what happened.
A corporate audience, a stage and a programme. What the photograph shows is the room and the production. Nothing about attendance, outcome or client satisfaction is claimed from it, because a photograph cannot evidence any of those.
This is Red Giant.
Not moodboards. Not stock photos. The actual work.
What the photographs show · no invented attendance, results or ROI. Captions state the client and the kind of room. They do not state how many people came, what it cost or what it achieved, because a photograph cannot evidence any of those.
The event is not the objective.
Something in the business needs to change. A corporate event may need to inform, align, recognise, introduce, connect, celebrate, motivate, host, persuade or convene — and the format should follow from that rather than the other way round. The brief may say “corporate event”. We need to know what the room is for.
What should be different afterwards?
What kind of event does that point toward?
Hosting clients, several objectives at once, or still deciding? Stay here.+
What we would bias towardA programme direction, not a fixed catalogue. We propose specific formats once we know the team, the venue and the day.
How a corporate event is actually held together.
Objective, audience and outcome decide the shape of a corporate event long before anyone talks about staging or seating plans. The brief may say “corporate event” — a leadership summit with a product announcement, awards and a dinner is four things wearing one name, and so is a partner conference with an expo and a reception. We plan the actual shape, not the label.
Before, arrive, experience, participate, leave, after. That is one continuous line for the person walking it, and every break in it is something they notice and you did not plan. Captions or interpretation can be coordinated with specialist partners where required; we plan within your accessibility requirements and we do not issue compliance certification.
You should know who is accountable. You shouldn’t need to know everybody underneath them. The brief can move; the event should not fall apart with it. Changes get handled through one controlled route rather than six separate corrections — with clear ownership, an updated run of show and a single conversation with you rather than a scramble. The client should be present in the event, not become the event control room.
Everything underneath the event+
A corporate event has a great deal underneath it. None of this needs to be your problem on the day, and none of it should have to be read before you can start a conversation — but it is here, in the page’s own words, because the questions below are the ones that decide whether the room works.
Objective & audience
Guests experience one event. They do not experience a list of suppliers. Before, arrive, experience, participate, leave, after — the whole thing is one continuous line for the person walking through it, and every break in that line is something they notice and you did not plan.
Format & programme
Leadership content, a keynote, a panel, an interview or fireside, film, a customer or employee story, product, Q&A or facilitated discussion. Presentation after presentation happens because there is a stage, not because it works.
Speakers get briefings, content deadlines, rehearsal where possible, AV checks and timing. Seniority does not automatically make a presentation shorter.
Venue
Tell us whether you have a venue, a shortlist, want help finding one, or want something unusual — we work from your starting point rather than a preferred list.
Programme length, content quality, speaker choice, break timing, room comfort, lighting and whether people are ever invited to do anything but sit. Participation is worth adding only when it serves the objective — Q&A, polling, roundtables, workshops, demonstrations or discussion.
Stage, scenic & AV
Speech clarity first, then music, video, screens, breakout audio, remote speakers, camera and recording. Production scales to the objective: keep it simple, polished corporate, full production or a major show — and we’ll say which one your event actually needs.
Catering & hospitality
Sometimes the brief is simply: make good clients feel like good clients.
Hospitality, conversation, recognition, executive access and a genuinely good experience. The most common mistake here is overprogramming — guests came to talk to your people, not to sit through a deck.
Sometimes business happens because somebody felt well hosted.
Transport, logistics & accommodation
Where overnight is involved: hotel rooming, VIP and speaker allocation, late arrivals and early departures, connected to the transport plan rather than booked separately.
Service format, dietary requirements, timing against the programme, queue design, VIP service, crew and staff meals, breaks that support networking. Food gets planned with the programme, not attached to it as a menu.
Staffing & rehearsal
Sometimes the job is simple: make sure everybody hears the same thing.
Which is harder than it sounds across departments, regions, shifts and branches. Leadership content, honest Q&A handling, sound that carries, staff who can actually attend, streaming to other offices, moderation and recording where required.
Live show & contingency
You should know who is accountable. You shouldn’t need to know everybody underneath them. Changes get handled through one controlled route rather than six separate corrections — with clear ownership, an updated run of show and a single conversation with you rather than a scramble.
Venue security coordination, guest credentials, crowd movement, first aid and emergency procedure — discreet by design. For outdoor or semi-outdoor events: rain cover, shade, wind, flooring, power, arrival access and a backup space.
Where sustainability matters to you: reuse, reduced single-use material, digital content, local sourcing, transport efficiency and food planning. We’ll describe what we do, not claim certifications or measured outcomes we can’t evidence.
Budget & commercials
Where suitable, verified Red Giant-owned prefabricated structures and production assets can form part of the working base, then be customised around your event. Reused does not mean visually identical, and it’s a question we ask rather than a discount we assume. Where reuse would compromise the idea, we build.
For Finance and Procurement: scope clarity, visible cost drivers, agreed priorities, value engineering with a stated rationale, and change control so variations are decisions rather than discoveries. Deliverables, commercial breakdown, timeline, supplier responsibility, documentation and reconciliation where applicable.
The room can feel effortless. The scope still needs to make sense.
Closeout & reporting
Within scope we report on budget tracking, supplier status, progress and event status, with setup evidence and a post-event summary. We describe what we actually send you, not a client portal we don’t operate.
Get an instant corporate event estimate.
Corporate events span a very wide range — a half-day leadership forum for 30 people and a 600-person company-wide event are different territories entirely. Answer four quick questions to see a very tentative planning range built from published Kenyan venue, AV, catering and hire rates, with every line showing its own basis. Anything you already have is shown at zero rather than charged again.
Tell us the number and we will show you what we would protect, what we could simplify, and what still needs a conversation.
Not a formal quotation. Ask for a formal quote →
The part we could say ourselves, but it’s better coming from clients.
“They blend creativity and precision flawlessly. Our event was an unforgettable masterpiece, thanks to their innovative touch.”
Philip Barasa
“Their attention to detail and creativity in every aspect, from décor to audiovisuals, was flawless. What sets them apart is their ability to truly understand your vision.”
Anne Kibunya
“From start to finish, they flawlessly manage every detail. Highly recommend them for any event management needs.”
Collins Nyachoti
These are public Google reviews of Red Giant as a company. They are reproduced word for word and are not attributed to any specific corporate event on this page.
Keep the idea. Keep the client. Add the Kenya ground team.
We receive the concept and the brand rules, adapt what has to change to work in Kenya, produce locally and execute locally. We work within fixed brand guidelines rather than reinterpreting them.
One person accountable for the event, reachable directly. Escalation goes to a person, not an inbox.
Scheduled progress updates against the master timeline, supplier status, and photo or video evidence of setup at agreed milestones.
We plan within your requirements and coordinate with specialist partners where required. We do not issue compliance certification, and we do not claim visa, customs, permit or government-approval capability we cannot evidence.
Before the brief.
It depends far more on format than on headcount alone. A half-day leadership forum for 30 people, a 250-person client dinner and a 600-person staff event sit in three completely different territories. The estimator above builds a tentative range from your own numbers using published Kenyan venue, AV, catering and hire rates, shows every line and its basis, charges one-time costs once rather than per day, and marks anything set by a third party as to be confirmed.
Objective and format, programme, venue, invitations and registration, the guest journey, speakers and content, stage and scenic, AV and lighting, branding, catering, transport, accommodation, staffing, rehearsal, live show calling, and closeout. The value is not only the individual pieces — it is one accountable lead so you are not coordinating eight companies yourself.
Start with what should be different after the event. If the objective is information and discussion, a conference may fit. If it is recognition, an awards format may fit. If something new is being introduced, a product launch may be more appropriate. If it is the team itself that needs to work differently, that is team building. The selector above routes to whichever of those fits, and keeps what you have already answered.
Lead time depends on guest count, venue availability, production complexity, internal approvals and whether travel or accommodation is involved. Larger or more production-heavy events generally need more. Kenyan venues and suppliers book out early in the last quarter of the year. Send the date first and we will tell you honestly what fits.
Yes. Some clients hand over the whole thing; others already have a venue, a caterer or an internal programme and need production, guest logistics or live execution held properly. Anything you already have is shown at zero in the estimate rather than charged again.
Yes. One local team can hold the venue, suppliers, production, guest logistics and on-ground decisions, with one named lead, remote walk-throughs, setup evidence at milestones and timezone-aware updates. We do not claim visa, customs or permit capability we cannot evidence.
We already have the event so far.
Everything you answered above travels with this — objective, guest count, location, duration, production level, your refinements and the tentative range. Nobody will ask you again. Already have a brief, an RFP, a programme or a venue proposal? Attach it and skip the questions entirely.
Tell us about it.
No finished plan required.
No finished plan required
Got it. Your scope is with us — a Red Giant lead will come back to you on it.
Send the messy version. hey@redgiant.co.ke →
Whatever exists already — a deck, a floor plan, a spec, a date, or half the idea. Send what you have.
Build the scope first.
The estimator carries straight into this form. Start there →
- 1We receive your scope exactly as you built it.
- 2Red Giant reviews the commercial and operational requirements.
- 3We come back to confirm anything missing.
- 4You receive a formal quotation against that scope.
Give us the problem, not a shopping list.
Tell us what needs to happen and who needs to experience it, and we can work backwards into the event. What happens next: Red Giant receives the event scope and whatever brief exists; we review the objective, guest journey, production and commercial requirements; the important venue, supplier and third-party assumptions get confirmed; and the formal commercial next step follows.